Privacy Policy

The purpose of this “Privacy Policy” is to advise users of the general terms and conditions governing the collection and treatment of personal data by IMDEA Materials Institute.

In accordance with REGULATION (EU) 2016 / 679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 april 2016 on the Protection of Individuals with Regard to the Processing of Personal Data and the Free Movement of Such Data and Repealing Directive 95 / 46 / EC (General Regulation of Data Protection); Law on Services of the Information Society and E-commerce (Ley de Servicios de la Sociedad de la Información y Comercio Electrónico) –Law 34/2002, dated 11th July -; along with the related regulation governing the protection of personal data, the privacy conditions are stated below, so that you, the users of the web site, can always be aware of the privacy and confidential treatment policy that will be applied in those cases where personal data are collected and treated.

Who processes your data?

FUNDACIÓN IMDEA MATERIALES, with registered office at C/Eric Kandel, 2 – Tecnogetafe – 28906 Getafe (Madrid). You may contact the data protection officer at datos.materiales@imdea.org or by phone: +34 91 549 34 22.

 

What rights do you have and where do you request them?

 You may request the exercise of these rights by the means of contact indicated above, providing a copy of your identity document.                          

 

RightContent
AccessTo consult your data and obtain confirmation on whether or not said data are being processed.  
RectificationTo change any data that might be incomplete or inaccurate.     
ErasureTo request that they be erased where they are not necessary, where required by a law, where you withdraw your consent or you object to the processing, among other reasons.
ObjectionTo request that they should not be processed for reasons based on your personal circumstances, in which case once said reasons have been examined, your data shall no longer be processed.
Restriction of processingIn order to limit the processing while it is being determined whether to address other rights you might have exercised, you object to the erasure of your data or you wish them to be stored, even though IMDEA MATERIALES might not need to process them, for the exercise or defence of your claims.                
Withdrawal of your consent In order that the processing of your data will not continue hereafter, which shall not affect the processing done up to that point.  

 

You may also submit a claim to the Spanish Data Protection Agency (AEPD) where you consider that the processing of your data does not comply with the law.                 

 

  • Further information on the processing of your curriculum vitae
  • Further information on the processing of your contact data when sending a message to our electronic mail inbox          
  • Further information on the processing of the images captured by video surveillance systems and the data necessary to control access to the building        
  • Further information on the processing of contact data and identity of representatives of company- or institution- customers and providers
  • Further information on the processing of data on participants of events

 

Further information on the processing of your curriculum vitae

For what purpose?

To study your candidature in the selection process for which you are applying and/or to take it into account for your participation in future selection processes that might be held.

Why can it do so?

Because the sending of your application also involves marking a box by virtue of which you give us your consent to the processing of your data for the purpose indicated above.

Who else may access your data?

Your data are not provided to third parties. The employment portal of IMDEA MATERIALES is managed by the company QUALITY DEVS.

For how long are your data stored?

Where you have not taken part in any selective process, your curriculum shall be erased within two years of receiving it.           

Where you have taken part in a selective process, the result of same shall form part of your record at the Foundation if you are selected, otherwise it shall be erased within two years.   

 

Further information on the processing of your contact data when sending a message to our electronic mail inbox

For what purpose?

Only your contact data are necessary for purposes of replying to your request.

Why can it do so?

Because your request gives rise to a legitimate interest of IMDEA MATERIALES in replying to you, for which your contact data has to be processed.          

Who else may access your data?

On no account are your data provided to third parties.

For how long are your data stored?

Your data shall be erased once your request has been addressed unless another kind of relationship or interest arises from same that might require their storage.

 

Further information on the processing of the images captured by video surveillance systems and the data necessary to control access to the building

For what purpose?

The processing of images by video surveillance systems and data obtained to record access to the facilities is done for purposes of security and control of access thereto.                             

Why can it do so?

The processing of images for purposes of video surveillance and access control is based on the legitimate interest of IMDEA MATERIALES in protecting its property, plant and equipment as well as the security of its employees and all such persons as might access its facilities.                     

Who else may access your data?

The video surveillance and security is provided by the joint venture (UTE) EULEN, S.A. – EULEN SEGURIDAD, S.A. which accesses the data on the account of IMDEA MATERIALES.

The images could, upon demand, be provided to law enforcement authorities or judges and courts in the course of investigations or proceedings or when they might have to be provided for the exercise or defence of the rights of IMDEA MATERIALES or third parties that might be affected.

For how long are your data stored?

Your data shall be erased no later than one month from recording or obtaining them, notwithstanding any images or records that might have to be kept in the course of an investigation, being required until such investigation ends or the liabilities that might be inferred from the access or the activities recorded can be determined.  

 

Further information on the processing of contact data and identity of representatives of company customers and providers         

For what purpose?

Data are processed for purposes of contact with companies, businesspeople or professionals with whom IMDEA MATERIALES collaborates or to whom it provides services or for identifying the legal representatives of said companies where legal relations might be established with them.

Why can it do so?

Because the relationship established with its customers and providers determines the existence of a legitimate interest in maintaining fluid contact with the company through its employees and to be able to verify the capacity of representation of its representatives for purposes of legal relations.

Who else may access your data?

Your data are not provided to third parties unless it should be required by law.

For how long are your data stored?

For as long as you maintain relations with your company or institution and in the case of legal documents, for as long as they might have effect or some kind of responsibility might derive from them, while they are also necessary for the exercise or defence of the interests of the Institute vis-à-vis claims.

 

Further information on the processing of data on participants of events

For what purpose?

To manage your registration and participation in the event and, where applicable, to issue certificates and capture images of the event for its promotion, to send a newsletter and inform you in the future of new events organized by IMDEA MATERIALES or the organization of which it takes part, as well as fund raising campaigns for research.          

Why can it do so?

Because there is a legitimate interest deriving from your request to take part in the event. We will need your consent in the case of image capturing or sending information about future events organized around the areas to be investigated by the Institute or relating to the activities of IMDEA MATERIALES hereafter.

Who else may access your data?

If you have agreed to appear in photographs taken during the event, your image could appear as a participant in the event on the Institute’s website.  

In cases of international events or in the organization of which IMDEA MATERIALES takes part in the future, your contact data shall be provided to the organizing institution so that it can send you information about the event as long as you have given your consent to its processing for said purpose.

IMDEA MATERIALES uses an email marketing platform by EASYNEWS to send information.           

For how long are your data stored?   

The data in relation to your registration shall be stored for no more than three years from the date they are obtained. Your contact data shall be stored for as long as you do not revoke your consent to the sending of information. Any event images shall become part of the Institute’s photograph file, although you may object to this at any time.